ESI 40 Business Phone User's Guide download pdf (Page 30)

ESI-50L Administrator’s Manual Function 6: Recording

E.2

Function 62: Record directory names

This function is accessible only if a directory branch has been created as part of auto attendant programming.

Enter the extension number and record the name. If this is a by-alpha branch, the system will automatically set

the name key using the name assigned in Functions 31, 33, or 53; if necessary, enter a different name key.

Important: Make photocopies of the blank worksheet for preparing directories and making future changes. As names

change, the Administrator can enter this function and change any field via the Administrator password.

Ext.

Recorded name

Key

102 John Jones 5 6 4

113 Janet Smith 5 2 6

Each programming step is defined as follows:

1. Extension number — Enter the extension number for the directory name.

2. Record name — Press 1 to begin recording and press 1 again when finished.

3. Name key — (Necessary if the directory type is alpha [consult your Installer for more information.)

Enter the numeric equivalent to the letters appearing on a phone keypad (for Q or Z, use 1). Up to three

numbers may be entered. Your ESI Reseller can give you more information about this.

A by-alpha directory branch allows the caller to be connected to a system user by selecting his/her name from a

directory. The alpha directory has two prompts: the first instructs the caller to enter the first three letters of the

individual’s first or last name; the second instructs the caller to press # when he/she hears the desired individual’s

name. The system then plays the matched names to the caller, in alphabetical order according to the extension

names programmed by your Installer.

With the name key set to three digits, when a caller selects a directory branch and dials only one or two digits to

select a name, the system will wait three seconds for the entry of another digit. If the system receives no other

digit within that time, the auto attendant will begin to play, in alphabetical order, the subset of directory names

bounded by the digits dialed.

Examples: Caller dials 5 and waits three seconds. The system plays names beginning with J, K, and L.

Caller dials 3 2 and waits three seconds. The system plays names beginning with DA through FC.

Caller dials 7 7 2. The system plays names beginning with PPA through SSC.

If a user dials more than three digits, the system ignores the additional digits (except for the # key, which signals

the directory to connect the caller to the extension or department associated with the directory entry that’s playing).

Note: To re-record the prompt that says, “Enter the first three letters of the person’s last name,” you must enter

Function 61 and then enter the ID number of the directory branch.

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ESI 40 Business Phone User's Guide Page 30